“Delegation is not dumping”
Covey presents delegation of tasks that are assigned to List 4 (Quadrant 4), and any tasks that you cannot personally attend to from Lists 1 and 2 (see above), as an important part of time management. Successful delegation, he suggests, focuses on results and benchmarks that are to be agreed in advance, rather than on prescribing detailed work plans.
Randy Pausch agrees. He recommends that you give objectives, not procedures and that you explain the relative importance of each task.
WHAT, WHEN AND HOW TO DELEGATE
- Delegate when tasks are urgent, but not important (List 4; Quadrant 4)
- Delegate any tasks that you do not have time to complete yourself from Lists 1 and 2 (tasks from Quadrants 1 and 2)
- Grant authority with responsibility.
- Be Specific
Give people a specific task to do by a specific date/time with a Specific reward or penalty. Remember to reinforce behavior that you would like to see repeated with positive feedback
- Challenge People.
People rise to a challenge. Randy Pausch suggests that you delegate “until they complain”