Once you have prioritized your Lists 1 and 2 based on Quadrants 1 and 2, you need to plan your schedule for the forthcoming day, week, month and so on, rather than simply working down your lists; in other words you need to decide when you will work on the tasks, allowing of course for shifting priorities
Start with a realistic appraisal of how long each of the tasks on Lists 1 and 2 (tasks from Quadrants 1 and 2) will take
Start with List 1 and make a note of any deadlines that you have today, this week, this month and so on
Referring to your estimated time frames and working backwards from these deadlines block off sufficient time to complete the tasks allowing for contingencies. You may want to use colour to block off the time on your schedule / in your diary. If you are using hard copy Post It notes can be easily be should priorities shift.
Should it transpire that today’s urgent tasks from List 1 will take 16 hours to complete for example, then DELEGATE! Ideally make sure that you have some time during the day to work on some of your important tasks from List 2.
Now turn to List 2 and slot in the tasks which you have identified as being important. Again, if it transpires that this week’s urgent items and important items together would take 120 hours to complete, then DELEGATE!